Case study · Production and distribution
Auditing became a search function.
Greenaway Foods grew, and the paperwork grew with it. Food Guard digitised the existing records, aligned them to their BRC processes, and turned audit preparation from a fortnight of hunting into a filter and an export.
Processes aligned
Existing paperwork mapped onto the app and cloud reporting platform.
Filing cabinets gone
Protective tablets on the floor, records off site and backed up.
Traceability
Tracing products backwards and forwards became a single process.
The business
Ireland and the UK,
three generations in.
Food producer and supplier
A third-generation, UK-based producer and distributor of fresh produce.
Supplying multiples since the early 1800s
A long-standing supplier relationship with large multiple retailers.
Distribution across the UK and Ireland
Established distribution links spanning both markets.
A respected produce provider
Known in the industry as a reliable and respected supplier.
The problem
Growth made food safety
slower and more expensive.
As Greenaway Foods expanded, the paperwork and the time spent managing regulatory compliance expanded with it. Costly errors and missing documents made audit readiness harder to maintain, and preparing for an audit became increasingly time-consuming and resource-intensive.
Ron Greenaway went looking for a digital solution that would streamline the food safety processes and keep compliance intact as the business kept growing.
The solution
Rapid digitisation
of what already worked.
Food Guard digitised the existing paperwork rather than replacing the process, aligning Greenaway’s BRC procedures with the app and the cloud reporting platform.
Tablets replaced clipboards
Protective tablets went out onto the floor and the filing cabinets moved to the cloud. The checks stayed the same; the medium changed.
- Existing BRC paperwork mapped into the app
- Records captured at the point of the check
- Filing moved off site and backed up
Auditing became a search function
Preparing for an audit stopped being a hunt through folders and became a filter on the Food Guard console.
- Filter by site, sheet and date range
- Export what the auditor actually asked for
- Time spent on audit prep cut substantially
Tracing runs in both directions
Following a product backwards to its supplier or forwards to its customer became a single process rather than a reconstruction.
- Backward trace from finished product to supplier
- Forward trace from ingredient to customer
- One chain rather than three separate records
The outcome
What changed
for Greenaway.
Digitising the records improved efficiency, strengthened traceability and made audits something the business is ready for rather than something it prepares for.
Improved audit readiness
Digitising the paperwork significantly reduced the time and resources audit preparation required.
Robust compliance
A food safety system that holds up to regulatory requirements without manual chasing.
Enhanced traceability
The platform and trace functionality let the team track products backwards and forwards without effort.
Streamlined food safety
Overall efficiency and compliance improved across the food safety processes.
More case studies
Other food businesses
that came off paper.
Make your next audit a search.
Start from a sector template, get the records off paper, and have the answer ready before the auditor asks.